This initial graph should look like the one shown to the left. From the Charts group on this tab, select Column and then pick the first entry ( Clustered Column) of the 2-D Column choices, as shown in the image to the right. With the data still selected, click on the Insert tab of Excel’s main toolbar. If your data is in non-adjacent columns, like in our example here, hold down the Ctrl key in order to select multiple items at once. First Steps in Chart CreationĪfter the data has been entered into the table, select the columns containing the information related to the Problem, Percent of Total, Cumulative Percent and Horizontal Line Value (optional). This information will be used to graph a horizontal line at the 80% cut-off mark on the final chart in our example-but it really is completely optional. Plus, some people may choose to display the Count instead of the Percent of Total on the chart.Īnother Optional Column: In the screenshot, the last column is labeled Horizontal Line Value and 80.00 has been entered for every value. We actually won’t use the Count column to create the Pareto chart, but it is needed to calculate the other figures so we’re including it in this example. This doesn’t have to be a “fancy” table, but it does need to contain information on Count, Percent of Total, and Cumulative Percent as shown in the screenshot above.
To begin, input the data from your project research into a table, which we’ll use to create a chart in Excel. Note: Before getting started, you may also want to take a look at Performing a Pareto Analysis in Excel to get a better idea about how a Pareto chart is used. Excel 20 both have the “new” Microsoft Office ribbon, while previous versions of the software still use toolbar menus. You can also use this same technique to create a Pareto chart in older versions of Excel-the tools are just in different locations.
We’ll be using Excel 2010 to make our chart, but the same steps work in Excel 2007. Fortunately, these analysis tools can also be created in Microsoft Excel, and we’ll explain how in this step-by-step guide. Although Pareto charts can be easily graphed in several different project management applications, not everyone has access to software of this type. A Pareto chart is a tool commonly used in Six Sigma and other project management methodologies to illustrate the root problems or causes of a situation.
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